“For fast-acting relief, try slowing down.” – Lily Tomlin
The first step is the realization that you are in control of your day. You can create the perfect workday, if you’re willing to start from scratch.
For some people, that may mean taking some tough steps, if their boss or their workplace is very controlling about how they do their work. For example, you might talk to your boss about restructuring your workday. It might also mean looking for a new job that’s more flexible, if you’re not happy with the way things are. Or it might just mean picking the tips below that work best for you and living with a certain amount of stress. Do what works for you!
For me, a perfect workday incorporates many of the tips below, but never all of them at once. I use a combination of strategies to ensure that most of my days are fairly relaxed. Do I still get stressed? Undoubtedly. But it’s a far less frequent thing than in the past.
Here’s how I do it.
Do less. Those of you who know me by now saw this one coming. It’s very difficult to have a relaxed workday if you have too much going on. Instead, learn to reduce what you do, but choose the most impactful tasks and projects — the ones that will mean the most over the long-term. I choose three important things to achieve each day, as I’ve said before. Those are the three things I can do today that will have the most impact in my life.
Create a morning routine. And make it a relaxing one. That could include some of the things below, such as exercise, a hot bath, or quiet working time. For me, it means getting up earlier so I’m not so rushed, and then doing little rituals (like going to the stone steps here by Moonlight beach and I sit on my “Gratitude Bench” where I spend 5 minutes being grateful and visualizing my perfect day. Then I spend 20 minutes going up and down the 128 steps and just have the most amazing smile ever on my face as I gaze at the Pacific Ocean, get some exercise and think about how happy I am to be alive. This will ensure I start the day perfectly.
Prepare the night before. An evening routine is also essential to starting your day right. This might include things like choosing your three Most Important Tasks for the next day, so you know what you’re going to do when you wake up. It might mean getting your clothes ready. For me, it includes emptying my head of all the days thoughts, doing a last email and schedule check and picking out what i am going to wear for work so it’s just about done before my day even starts.
Start the day with a relaxing shower or bath. I like a hot shower, but if you have time, a good bath can be a perfect way to start off the day. It gets you in a relaxed mood, which is much better than starting the day stressed out.
Get in some morning exercise. I don’t get to exercise every single morning, but I do it on a majority of mornings. A nice morning run on the beach, a TRX workout or Qigong practice is a wonderful thing for me. It relaxes me, and gives me a sense of well-being and accomplishment.
Work when it’s quiet. I like to do work early in the morning. For others, that might be late at night instead. Whatever works best for you. When I was working in an office,( I am part time home part time at La Costa) I liked to get in before everyone else, so that I could get in some solid work before things got busy. I would also work during lunch while everyone else was out — I just liked the quiet. I would eat two smaller lunches before and after the normal lunch hour.
Create a clutter-free environment. This is key for me, as you might also know by now. I like my desk clear of any clutter. Right now, the only thing on my desk is my iMac and on the other is my Laptop (I’m paperless now). But it’s OK to have a couple items like a plant or an inbox, but too much stuff it just visual distraction. Clear your walls of everything but a nice picture or other art piece or two. Clutter-free surroundings create a peaceful working environment.
Turn off the distractions. That means phones, email notification, instant messaging, anything that will break into your focus and make you jump from one thing to another.
Cut back on your commitments. Evaluate all the things you’ve got going on in your life, and see what isn’t essential.
Cut out meetings. If you have the ability to opt out of meetings, do so. They are generally a waste of time. Sure, it’s possible that a meeting is the most productive way to do something, but it’s rarely done. Usually the point of a meeting could be accomplished with email, or an IM. Cutting out meetings could free up a lot of time and make your workday more relaxed.
Single-task. For me, focus is everything. Writing this article would take twice as long, and be much less peaceful, if I was constantly interrupted, if I was constantly switching between this and email and surfing the web and other tasks I have to do. I like to focus on one task at a time, if possible, and really lose myself in the writing.
Take 5 and stay alive breaks and stretch. While focusing on one task at a time is important, it’s also important to take breaks when you can. Get up, stretch, get a glass of water. Massage your shoulders, neck and head. It keeps you relaxed throughout the day.
Go for a walk. I also like to take a break and go for a walk. It helps me get perspective, to think, to get a better overall picture on my workday and my life. Plus it gets the blood circulating.
Eat lunch in quiet. I’m kind of a shy guy unless I am out front speaking, and while many people do lunch meetings, I would rather eat at my desk with a good book or take my sack lunch to a park for a peaceful, meditative eating break.
BREATHE… and do mini-meditations. This doesn’t require a mat or a temple or soothing tapes or anything. Just sit where you are, close your eyes, and focus on on your breath as it comes into your body, and then goes out. This helps me to center myself, no matter what is going on with work.
Breathing can transform your life. If you feel stressed out and overwhelmed, breathe. It will calm you and release the tensions. If you are worried about something coming up, or caught up in something that already happened, breathe. It will bring you back to the present.
If you are discouraged and have forgotten your purpose in life, breathe. It will remind you about how precious life is, and that each breath in this life is a gift you need to appreciate. Make the most of this gift. If you have too many tasks to do, or are scattered during your workday, breathe. It will help bring you into focus, to concentrate on the most important task you need to be focusing on right now.
If you are spending time with someone you love, breathe. It will allow you to be present with that person, rather than thinking about work or other things you need to do. If you are exercising, breathe. It will help you enjoy the exercise, and therefore stick with it for longer.
If you are moving too fast, breathe. It will remind you to slow down, and enjoy life more. So breathe. And enjoy each moment of this life. They’re too fleeting and few to waste.
Tip: Put the word “Breathe” as a screensaver or desktop pic, or put it up as a note on your wall or fridge or on your desk. Then do it every time you see the word.
Learn to focus on the present. Related to the mini-meditations and single-tasking. Basically, instead of worrying about what you have to do in the future, and instead of reliving things you did in the past, focus on what you’re doing right now.
This can be difficult, as our minds have a tendency to wander to other things, but it’s simply a matter of practice – be aware of where your mind is, and when it drifts to other things, gently bring it back to the present. This helps keep your mind in a peaceful place all day long.
Roll with the punches. There will always be things that go wrong. What is important is how we react to them — do we go all Drama Queen, and get stressed and upset?
Or do we accept what has happened, and make a calm decision about what to do now? When things get overwhelming, take a step back to get some perspective, and realize that in a few months, none of this will really matter much — and then take steps to eliminate the non-essential and focus on what’s really important.
“There’s never enough time to do all the nothing you want.” – Bill Watterson, Calvin and Hobbes